How do you handle a scrum member speaking for too long?

How do you handle a situation as a team maHow do you approach a situation where one team member seems to dominate the conversation? How do you handle a scrum member who speaks too long? Following is a scenario when team members think “that individual is talking rubbish!” but don’t know how to respond.

Scrum member speaking for too long

Scenario

Rajesh, the dev team manager, attended a retrospective. During the discussion, he saw that one team member, Ravikant, took more turns speaking than others, and often spoke for a lengthy period about his proposed solutions. Rajesh noticed the rest of the crew was quiet. While Ravi spoke, the others stood still, staring at the ceiling or their shoes.

“Can you tell me how valuable you felt the meeting was?” Rajesh questioned one of the team members who had reclined back in their chair so far that they were almost horizontal. “It wasn’t very excellent; Ravikant spent much of the time spewing nonsense!”

“Ravikant, I had some observations about how you responded during that meeting that I wanted to check with you,” Rajesh subsequently said. Would you like to discuss this? Ravikant asked for further information.

You took more turns speaking and generally spoke longer than others in the group, I noticed,” Rajesh said. “Did you notice or did you see it?” Ravikant stated he had suspected as much.

“I saw others in the team didn’t glance at you when you spoke. In fact, one individual was horizontally leaning back and the others were frequently staring up. “Does that ring true for you

Ravikant claimed he was aware he was talking too long, but he was trying to avoid being too “black and white” in his opinions. In his opinion, if people weren’t looking at you, they weren’t listening to you, so it’s unlikely you were speaking successfully with them. “Do you see how I came to that conclusion?”

The problem is that Ravikant can be too strong with his opinions, which stops people talking, but when he tries to be less extreme, he talks too long and people stop listening.

Rajesh was glad to learn more about Ravikant’s issues. They discussed how Ravikant got into this situation before designing solutions to help him act more effectively in the future.

Would you seek me or the team for help if you were in this scenario again to recognise when you were speaking for too long? “Rajesh?”

Then they decided Ravikant would start the following retrospective by explaining his theory to the group and asking someone to raise their hand if they believed he was losing their interest.

Good Read: Building Trust


Scrum member, speaking for too long

In this case, I wanted to emphasise numerous points:

  • “He basically uttered a lot of rubbish,” said the second team member, whose input couldn’t be revealed publicly since he’d likely feel defensive and accused.
  • Rajesh began by inviting James to the conversation.(It’s unlikely that you were communicating successfully when you kept talking even when others were clearly not paying attention.)
  • Aware that he may have missed additional clues or drawn incorrect conclusions, Rajesh did this with curiosity. Then he checked each “rung of the ladder” for Ravikant’ vision.
  • Rajesh asked Ravikant’s opinion at each level of the ladder while offering his own. Rajesh was able to discover Ravikant’s bound, which explained Ravikant’ behaviour.
  • Finally, Rajesh and Ravikant came up with a plan to better the issue in the future.

Using the ladder of inference and developing a curious mentality results in more productive knowledge exchange, which helps design more effective future activities.

I’ve seen clients benefit from shorter problem-solving times, more effective team conversations, and a better teamwork experience.

Original Article: DZONE

About Srinivas Saripalli 47 Articles
Hi! I'm Srinivas Saripalli. For over eighteen years I've been building high-performing software development teams and organizations through the use of agile and Scrum. I've worked with startups and some of the largest organizations in the world. To find answers to specific questions about Scrum and agile, scaling agile, agile transformation and leadership coaching browse my blog. I am an Executive Leadership Coach handling select clients in the are of Agile & cultural Transformation. I am a Certified Scrum Professional, a seasoned strategist in executions of Coaching Agile Transformations. I am also a SAFe Program Consultant. I have also held positions of process quality consultant in CMMI and ISO doing harmonising process operations for customers, including the implementation of quality programmes in Hi-tech, Retail, Media, and Publishing.

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